Author: Albrecht, Jason
Last saved by: Haley, Matthew
Company: Toshiba

Travel Company’s Role: The travel company we select is responsible for coordinating all logistical aspects of our travel adventure.  They will plan our breakfasts and dinners, transportation, accommodations, excursion information, and much more.   They will also provide local knowledge about our destination and will be available 24/7 to assist the group in any way that is needed.
Trip Advisors’ Role:  Our job as trip advisors is to set our behavioral expectations for the group (see below).  We will also be in charge of overseeing all trip supervision and discipline (if needed) and we will stay behind in the rare case of an emergency (i.e. medical issue, a passport is lost or stolen, etc.).   Lastly, we will ensure that every student and trip participant is fully supported and cared for while abroad.
Adult Role: All adult trip participants, besides the travel staff and the trip advisors, fall into this category.
•	The most important role of the adult participants is to be supportive and encouraging to all students who attend and model good behavior. 
•	Adults must act as strong role models for the student participants.  Please adhere to the following rules while on the trip:
o	All adults are expected to attend ALL group activities and programs.  Unless otherwise approved by the trip advisors, no adult is to leave the group and venture out on their own.
o	The use of illegal substances or excessive alcohol is strictly prohibited while on this trip
o	While in the airports, our group will sit together and meet at the gate 30 minutes prior to boarding, about 1 hour before takeoff, to ensure that everyone is ready to travel.
o	Everyone is required to be punctual and make every bus, plane, checkout time, etc.  Punctuality is crucial for us to keep our fast paced trip schedule.
o	All personal items including but not limited to passports, money, medication, electronics, etc. are your responsibility to keep track of.
o	Any additional baggage fees are at the expense of the traveler.  Make sure to pack lightly and/or bring additional money to pay for these charges.   
•	Lastly, be prepared to have fun and learn about a new cultures and their unique way of life.
Student’s Role:  The student role is described below.
•	The role of all student participants is to have fun, increase their global understanding, and to create new friendships and lifelong memories. 
•	To insure that you accomplish this goal, please adhere to the following rules:
o	All students are to participate in ALL group activities and shall understand that all group activities are mandatory to attend. 
o	No person of the opposite sex is allowed into your room at any time.  
o	No individuals are allowed outside of their hotel at night.  Each night after the group checks into the hotel rooms the advisors will set a reasonable time for all kids to be in their rooms; these times are to be strictly followed.
o	Smoking, drinking, the use of illegal substances, or the possession of inappropriate materials is strictly prohibited, regardless of the laws within the country.
o	No one is allowed to invite people from outside of our trip to “hang out” or be around our group without the approval of an advisor.
o	Students are to be respectful at all times.  This includes showing respect to all adults, hotel accommodations, and any other people we might meet while on the trip. 
o	No one is to ever venture off on your own without the supervision of an adult or without notifying an adult when appropriate.
o	While traveling, always go in groups of at least two other people.  This includes walking around the airports and while on the ground. 
o	While in the airports, our group will sit together and meet at the gate 30 minutes prior to boarding, about 1 hour before takeoff, to ensure that everyone is ready to travel.
o	Everyone is required to be punctual and make every bus, plane, checkout time, etc.  Punctuality is crucial for us to keep our fast paced trip schedule.
o	All personal items including but not limited to passports, money, medication, electronics, etc. are your responsibility to keep track of.
o	Any additional baggage fees are at the expense of the traveler.  Make sure to pack lightly and/or bring additional money to pay for these charges.   
o	Above all, make good choices and be safe and respectful!
Please review the following:  In accordance with our travel company’s Student Responsibility procedure, any student who violates any of these rules will be at risk of serious disciplinary actions and can be sent home from the trip at the parent’s expense.  Parents please talk to your child about your expectations and make sure they understand the importance of complying with these rules.   An early exit from our trip would be terrible for everyone, but will be done to ensure the safety and integrity of these trips.

By signing I acknowledge that I have read and understand/agree with the terms above:

      Student Printed Name: _______________________________________
Student Signature: _______________________________________

        Parent Printed Name: ________________________________________
Parent Signature: _______________________________________

Please return this form to Matthew or Jason by March 4, 2019!